Collaboration with UN-Habitat to develop recommendations for legal and customary land tenure arrangements in Somali Region of Ethiopia

Size of grant: $10,000

Purpose of CFP:

To identify a partner supporting UN-Habitat in developing recommendations for potential land tenure arrangements to support investment in physical development  

Submission Start Date: 24 July 2020

Submission Deadline Date and time: 07 August 2020

Project Key Information

  • UN-Habitat Project title : Urban Durable Solutions to displacement and migraton in Ethiopia
  • Locations
    • Town/City: Jigjiga
    • Country: Ethiopia
  • Anticipated start date 01 September 2020
  • Estimated duration of project in calendar months: 4
  • Maximum proposed value in US$: 10,000
  • Lead Organization Unit: UN-Habitat Ethiopia

Brief Background of the Project

(State the purpose, main goal, and specific objectives of the project)

UN-Habitat Ethiopia is supporting integration of displaced communities in Somali Region Ethiopia by working with the Government, humanitarian and development partners in delivering durable solutions for internally displaced people who wish to relocate, return to locations of displacement, or locally integrate in locations where they currently reside. In this study, UN-Habitat is analysing the likelihood of local integration highlighting opportunities for investment in the transformation of the IDPs settlement into a permanent setting. The national policy context and local customary practice regarding land should drive not only security of tenure for displaced families, but also promote investment on physical development to ensure the settlement`s sustainability. The partner sought will provide expert advisory and recommendations based on legal context and customary practice in Somali Region of Ethiopia working together with UN-Habitat Ethiopia and the Global Land Tool Network (GLTN).  

Main activities and outputs

The Implementing Partner will be undertaking main activities as follows (but not limited to):

  1. Develop assessment of federal and regional land policies and customary practices  
  2. Formulate possible land tenure arrangements that facilitate investment in physical development
  3. Develop a recommendation paper presenting possible land tenure arrangements that facilitate investment in physical development for publication
  4. Attend knowledge sharing events and present the study developed as requested.

Risk Analysis

(State the risks associated with this project and the mitigation factors)

Due to the measures imposed to restrict the spread of Covid19, engagement with an organization located in Somali Region is preferred to facilitate cooperation with the Regional Government and local stakeholders.

Due to measures imposed to restrict the spread of Covid19, stakeholder consultation for the purpose of the study may be held in person complying to the WHO physical distancing advisory and other preventive measures, or over the phone subject to the arrangements by the implementation partner.

Due to measures imposed to restrict the spread of Covid19, public events may be held online in lieu of events in person.

Submission Requirements and Guidelines

Expression of Interest must contain subject “EOI” and be delivered in electronic format no later than 07 August 2020 to oana.baloi[at]un.org copying feven.tesfaye[at]undp.org

Contact Information

Oana Baloi

United Nations Human Settlements Programme Ethiopia

Main Bole Road, Olympia Round About, DRC Street

P. O. Box 60130, Addis Ababa, Ethiopia

Tel. +(251) 11 517 0880

 

Other

Please note that this EOI notice does not constitute a solicitation. UN-Habitat reserves the right to change or cancel this requirement at any time in the Expressions of Interest/or solicitation process.

Submitting a reply to an EOI does not guarantee that a Cooperation Partner will be considered for receipt of the solicitation when issued and only Cooperation Partners who are deemed qualified by UN-Habitat upon completion of evaluation of submission, will receive the final solicitation document.

 

Eligibility Criteria

 

 

Criteria

 

 

Submission Details/ Documents Required

 

 

Legal Status

  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details

  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

 

Integrity and Governance

  • The organization should complete and submit a signed Partner Declaration Form
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

 

 

Criteria

 

Submission Details/ Documents

Required

 

Weighting

1.   Technical capacity

 

25%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

  • List of studies executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

  • Provide formal project monitoring policies and procedures

 

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

  • Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

  • Describe nature and value of contribution (in-kind or cash)

 

 

3.   Financial Proposal

 

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <provide link>

  • BOQ (if applicable)
  • Other supporting documents

 

 

4.   Technical Proposal

 

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <provide link>

 

 

Cumulative score for ratios

 

100%

 

 

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD
Deadline/closing date: 
Friday, August 7, 2020