Program Officer

Overview

Fondation Botnar, a philanthropic organization, committed to the health and wellbeing of young people, has launched the planning and design phase of an innovative global initiative called the “Healthy Cities for Adolescents Program” (HCAp) targeting young people in secondary cities, particularly adolescents. The HCAp is a three-year initiative funded by Fondation Botnar and is managed by International Society of Urban Health (ISUH). By investing substantially in this program, both organisations are fostering multi-stakeholder, community-led consortia representing diverse groups including partners from government, civil society, and the private sector to address the health and wellbeing of young people. The program promotes multi-sectoral partnerships to address health inequities addressing the broader social determinants of health through an integrated approach applying research, programming and polices that promote inclusive cities for all “leaving no one behind.”

About the International Society for Urban Health (ISUH):

The International Society for Urban Health (ISUH) is committed to facilitating critical thinking and innovative action to improve urban health. The ISUH was founded by The New York Academy of Medicine in 2002 and has become the only global organization solely focused on advancing urban health by addressing its broader determinants. Through its annual conferences and collaborative activities, the ISUH serves as a platform for interdisciplinary academic experts, researchers and educators, program leaders and policy makers from multiple sectors in government and the private sector, NGOs and business to learn from each other and advance evidence and action that improves urban health.

Job Opportunity

Location:

  • The ideal candidate for the Program Officer position will be located in New York, New York

Classification:

  • One-year Contract Position with the possibility of extension up to three years (Supported by funding from Fondation Botnar)

Job Summary:

Reporting to the Program Director, ISUH seeks a Program Officer (PO) to provide support to the Botnar Healthy Cities for Adolescents program (HCAp) team, in the following areas:

  • Provide administrative, operational and financial management support to the HCAp team in the establishment, development and oversight of the city projects.
  • Provide support to the program team in the development and management of a project wide communications and learning platform including a Community of Practice for overall knowledge management of the HCAp.
  • Proactively support communications and knowledge sharing initiatives to promote a learning agenda with key external audiences.
  • Serve as an administrative and fiscal liaison point with the ISUH Program manager to ensure the HCAp team is able to function efficiently.
  • Essential Duties and Responsibilities:

1. Administrative and planning support (40%)

  • Provides administrative support for all team calls, project-site meetings and (as required) partnership related activities, etc. including scheduling, agenda preparation and minutes of all calls
  • Organises travel and accommodation arrangements of team members including relevant documents needed for travel and submitting for billing and reimbursement of team travel-related expenses, etc.
  • Manage the diary of the Program Director
  • Serve as the liaison person with ISUH Program manager (as needed) to prepare HCA documents needed to meet reporting requirements of ISUH and Fondation Botnar on project fiscal and program activities
  • Contribute to developing and updating HCA team operating plan, milestones and workplans
  • Assist the team in adhering to relevant NYAM/ISUH compliance requirements, including reporting to donor and other contractual requirements on programmatic and financial progress against agreed work plans
  • Contribute towards developing and coordinating efficient business processes of the HCAp
  • Assure adherence to appropriate principles and guidelines to ensure ethical delivery of program aligned with Botnar principles for protection of children and young people

2. Support site project management and operations (30%)

As directed by the HCAp team members:

  • Coordinates information and document management within the team, ensuring project information and documents are prepared, organised and distributed as required
  • Prepares meeting notes of all HCA team calls for site coordination
  • Assist the team with general queries and requests of city projects members
  • Assists project team with monitoring site budgets - cost allocations and tracking of expenses, developing/reviewing fiscal segments of site quarterly reports with guidance from ISUH Program Director

3. Communications and Knowledge Management co-lead (30%)

  • Provides communications support to the HCA team including drafting reports, briefs, power points and preparing for speaking engagements and travel information packs
  • Manages the development and maintenance of the HCAp web-based Platform, supports with drafting the content on the website, and assuring effective linkages with project websites and ISUH HCAp page
  • Ensures HCAp and project site information are shared and distributed, internally and externally, as and when required
  • Contributes towards supporting initial research activities and documentation tasks
  • Co-manages the management of HCAp Community of Practice
  • Assist the team in the development of abstracts for workshops and pre-formed panel sessions at the annual International Conference on Urban Health (ICUH conferences), as well as the preparation of materials for the workshops/sessions.
  • Manages the collection and storage of multimedia resources from site projects and other resources relevant to the HCA and supports preparation of digital materials for distribution via activities like webinars, blogs, etc.

Job Qualifications:

  • Graduate degree in international development, urban planning, public health, sociology, public administration, business administration, communications or related subjects.
  • At least 5-years of relevant work experience with strong evidence of successful project management skills, highly organized individual with a can-do attitude and interest in further developing skills in program management, financial management, communications in the context of a global program
  • Adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Ability to work independently on assigned tasks with minimal supervision
  • Strong writing & proofreading skills, and database management
  • Excellent communication skills, including the ability to work well in a team and with international colleagues;
  • In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish and French
  • Excellent computer skills in Microsoft Office, internet research skills and use of social media

Priority Experience & Competencies:

  • Interest in child and youth focused programming
  • knowledge of international development issues, especially in relation to urban health and/or adolescent health and wellbeing.
  • sensitive to cross-cultural awareness
  • Experience and/or familiarity with the development of virtual communities of practice.

Supervisory Responsibilities:

  • None

Travel (less than 10%):

  • This role may include some overseas travel, however is predominantly New York based

The role requires working with program staff based globally; occasional out of business hours work will be required.

Deadline/closing date: 
Wednesday, July 31, 2019